ArcGIS Solutions for State and Local Government Address Collection
Address collection is a critical component of any management plan for customer data. It ensures that the addresses on the company's database are in line with those on the customers' proof of address documents like pay tax returns and stubs.
A central database of contacts can be used to send out wedding invitations and holiday cards, and also for managing other personal projects. Here are some tips to collect and organize contacts in the most efficient way you can.
ArcGIS Solutions for State and Local Government
The ArcGIS Solutions for State and Local Government provides a set capabilities that help maintain a repository of authoritative addresses as well as enhance the quality of address data and share authoritative address information with external and internal stakeholders. The solution comes with an ArcGIS Pro project designed to be utilized by mapping technicians, address verification teams and other personnel responsible for the gathering, maintenance and use of road centerlines that are authoritative as well as valid site addresses and related postal addresses. It also comes with a series of preconfigured ArcGIS Data Reviewer checks that can be used to verify and maintain the integrity of address data.
Address data capture is a process that involves the collection of site and postal addresses for all buildings, structures, and sites that require an identification number. This information is crucial for the creation of a street and road network that encourages secure and efficient commerce.
By following the steps of the Add Site Addresses Task, you can create an entirely new feature within the Address Data Management task. Site addresses are specific to the structure they are used for or a specific location within the parcel. For example, a site address may be an entrance point for a driveway that serves one or more homes on a single parcel. The address of the site could also be the point of contact for a delivery point like the fire station.
When you add a new site address, you are able to connect one or more distinct postal addresses to it. Postal addresses are used to identify a building or other structure and provide contact details for the owner or the person who occupies it. The type of feature for site addresses and classification schema is based upon the status field, which lets local authorities to categorize their features into temporary, pending or current.
Assume you are a supervisor of an addressing authority and your team is tasked to verify an incorrect address report received from an external stakeholder. Utilizing the ArcGIS Workforce app, open the Address Field Inventory map and search for the address in question. Select their website missing point of address and tap Edit. Enter the correct information for the address, including the name of the street and the municipality. Tap Submit (iOS), or the checkmark (Android).
ArcGIS Pro Project
An ArcGIS Pro project provides a place for you to organize your work, save files, and use many tools and functionality. A project could be an array of maps, scenes layouts, layers, and layers that display your data as you want to view it. It could also include hyperlinks to databases, folders as well as resources for importing or exporting data.
Every item in a project is accompanied by a set or attributes that describe it, or its metadata. The metadata of a project can help you identify items, evaluate them, and decide which ones are best to use for the task at hand. It can be used to record a project's content. Metadata can be used to describe a map or the scene. You can edit the metadata for each item within an application by clicking the Properties button on the toolbar, or in the Details window.
ArcGIS Pro projects are reusable--the items in them (such as maps and scenes) can be transferred to other projects. Additionally, project components (such as geodatabases and toolboxes) can be moved or renamed from one location to another. Additionally, many of the items can be accessed through connections without having to be stored within the project file.
The Project tab appears on the main page of ArcGIS Pro. You can select to open a recently completed project or create a completely new project by using a template. For instance, you can create a new project using the Map template, which opens with a map view that displays an elevation basemap.
You can save your project to either a folder on your local computer, or to the active portal. The default location for projects is C: Users username> Documents ArcGIS Projects. If you would like to save your project in a folder, you can search for the Create folder for this project from the New Project dialog.
If you can, it's a recommended to keep your data, ArcGIS Pro installations, and project files on the same machine to speed up round-trip communication. In some cases however, it's impossible to locate these components on the same computer or you may want to share your data, project files and other resources on the network.
Data Assistant Add-in
The Data Assistant Addin is a collection of tools that are placed into the Data Assistant Toolbar. These tools enable you to create the source and target configuration files, as well as load or replace data.
When combined with the Community Data Aggregation solution, these tools allow personnel from the organization to transform and load data sources into a community layer, and schedule automatic updates to that layer on a regular basis. These tools let you modify the solution to fit your organization.
To use the Data Assistant Add-in, you must install it on every ArcGIS Pro machine that will be used to transfer data to one or more layer in the community. To download the add-in, go to the Content section of your ArcGIS company and click on the Data Assistant item.
Follow the instructions for installation after the add-in is downloaded. You must close all open ArcGIS apps before you can start the new ArcGIS Pro. Once installed you can open the add-in by clicking the Data Assistant icon in the ArcGIS Pro toolbar.
Once the Data Assistant Add-in has been launched and you are able to create a Data Mapping file by using the Configure Data Mapping dialog box. This allows you to define field mapping and settings for a chosen source-target configuration file. Once it is configured, the Replace Data tool will replace data in the dataset target from the source layer based on the settings that you select. This tool allows you to stage results locally and avoid final processing if you only replace data in a subset of records.
Data Management
Address data is crucial for most businesses and has to be accurate, reliable and standardized. Incorrect data can have devastating effects, whether it's for routing mail or location services on a website, or marketing to clients and potential customers. This is the reason it's vital that every business implements an effective system for managing addresses.
An address management system is a process for maintaining a standardized and validated set of addresses. It enables you to easily maintain your address database and ensure that it conforms to the guidelines set by the national postal authority of your country. It also allows you to verify and correct inaccurate address information provided by internal or external stakeholders.
USPS, for example maintains a database of verified addresses. It also provides an accreditation known as CASS (Coding Accuracy System). CASS-certified solutions such as PostGrid can directly connect to the official USPS database and instantly verify an address. This will save you time and improve the quality of your data.
The solution to this problem is to build an authoritative address repository that supports diverse information needs and continuously improve it through data quality processes. To accomplish this you must create an address standard, enhance processes to capture and store data, create audit controls, establish the right to this information and make sure that it is accessible to all parties.
A good idea is to integrate the process of collecting addresses in your company's overall master data management strategy. MDM is an application that handles various types of crucial business data, including address information. By integrating your address verification API into your MDM, you can clean and update the data in real-time, without manual intervention.
To begin collecting and managing address information, you need to create an ArcGIS work assignment and add the person responsible for verifying addresses in the field to the Address Assignments ArcGIS Workforce project with a Mobile Worker role. They will then be able to go out into the field to collect new addresses and verify the data collected by crowdsourcing. After they've completed the task they can upload their addresses to the office work assignment in order to have them marked as incorporated and added to the authoritative layer of address information on a website.